Finance and Administration Specialist - Fundacja ProVeg Polska

Permanent employee, Part-time · Poland Remote

Role Summary
We are looking for an experienced and committed Finance and Administration Specialist to oversee financial matters and a wide range of internal processes at Fundacja ProVeg. If you thrive in a supporting role, excel in prioritising and working with little supervision, you are self-motivated, trustworthy and have impeccable attention to detail, get in touch! Your skills can be a force for good - help us change the world through plant-based and sustainable solutions.
Job Details

Reports to: Country Director, ProVeg Polska

Location: Remote in Poland (preferably Warsaw)

Hours: Part-time (20h/week)

  • Preparing the annual budget in collaboration with the Director and the Fundacja ProVeg team;

  • Working with individual project managers to calculate and report on project costs;

  • Monitoring and reporting on financial flows following guidelines and in collaboration with the ProVeg INT Finance Manager;

  • Preparing documents and reports for accounting, issuing/booking of invoices;

  • Ensuring effective management and coordination of operational activities within the organization;

  • Co-drafting of agreements, resolutions and management of document flow;

  • Promote knowledge sharing, information exchange and best practices

  • Minimum 2 years of experience in organisational finance management;

  • Languages - native level of Polish, fluent in English;

  • Strong organisational skills and the ability to plan and coordinate multiple tasks simultaneously;

  • Analytical thinking and ability to work with data and information;

  • Collaborative approach and solution orientation; 

  • Willingness to develop knowledge and skills and excitement to learn and grow;

  • Ability to work independently;

  • Flexibility and willingness to take on new challenges;

  • Working with tools such as Google Workspace, Asana, Slack; 

  • Identify with our vision and mission.

Benefits of working with us
  • Part-time work (20 hours per week)

  • Responsible and important work in an organisation with a strong vision

  • An inclusive workplace

  • Flexible working hours, home office 

  • Being able to work from anywhere in Poland 

  • Opportunity to work in a non-hierarchical environment

  • Educational benefits

  • Salary between 3800-4500 PLN gross


Application deadline: 18 February 2024

Start date: March 2024

Further information

Diversity Statement

ProVeg is committed to equal employment opportunity for all, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, minorities, women, people of all genders, people with disabilities, people from LGBTQIA+ communities, people of all age groups, and people living with HIV are strongly encouraged to apply. 

Our Application Procedure
Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

  1. A general online assessment

  2. A first interview with the People and Culture team

  3. Job-specific online trial assignments

  4. An online interview with the PL Director.

About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. 

ProVeg creates global impact, with offices in 12 countries across four continents and more than 200 employees. 

Data Protection Information for Applicants
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English. If you are applying at ProVeg INT, more Information can be found here, available in German and English.
Your application
We are happy about your interest in ProVeg. Please send us your application using the following form:

Please submit your application including your CV, cover letter and references (max. size of one document ​is 3 MB).

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