Activations and Community Coordinator

Permanent employee, Full-time · Cape Town Office

Role Summary

Are you passionate about plant-based diets? Do you have experience in marketing, with a focus on events, activations and community building? ProVeg South Africa is looking for an Events and Activations Coordinator to organise events to highlight the benefits of a plant-based diet. You will be responsible for all logistical elements of our events and activations, managing our volunteers and helping to grow our online community.

The types of events will vary, and could include plant-based sampling activations, corporate wellness days, film screenings, product launches, focus groups, volunteer training etc.

Team management is very important as you will be responsible for managing our volunteer network and ensuring that volunteers enjoy being part of our events.  

Social media experience will be an integral part of this role and will be used to advertise events, highlight the events and activations we host, and inspire our online community.

Job Details

Job Title: Activations and Community Coordinator

Hours per Week: 40

Location: Pinelands, Cape Town

Reports to: Director, ProVeg South Africa

Contract type: Permanent

Salary: R20-28k total cost to company


Event and activation coordination (70%):

  • Project management, an on-site running of all events and activations.

  • Coordinating and managing teams of event volunteers

  • Management of any event interns

  • Management of event budgets

  • Assisting the Corporate Engagement team with securing event sponsorships

  • Data collection at events where needed

  • Maintenance of event checklists and guidelines

  • Coordinate the design, procurement, and adequate display of ProVeg South Africa branded collateral

  • Facilitating the booking and training of volunteers for events 

  • Taking responsibility for event equipment

  • Evaluating effectiveness of events, activations and related activities and recommend improvements.

  • Negotiating with vendors to achieve the most favourable terms

  • Maintain a vendor  database, including relationships with key internal and external stakeholders.

  • When required, hiring and supervising freelance staff and vendors.

Volunteer Management (10%):

  • Growing and managing a team of volunteers

  • Training, coordinating and managing teams of event volunteers

  • Planning of volunteer team-building events

Social Media (20%):

  • Managing Instagram and Facebook accounts

    • Creating content

    • Engaging with our community

    • Facebook and Instagram advertising

    • Coordinating social media competitions

    • Liaising with ProVeg International to ensure alignment

    • Managing a social media content schedule

    • Compiling a monthly social media review

  • Assisting the PR Manager with the monthly Mailchimp newsletter

  • Assisting the Corporate Engagement team in securing marketing partnerships

  • Other ad hoc tasks as required.


Required (please do not apply if you do not have all of the requirements).:

  • Alignment with ProVeg International's vision and mission. Familiarity with the vision is essential and alignment must be demonstrated in the application

  • Relevant degree and a minimum of 3 years proven experience in event or activations management, OR
    A minimum of 6 years proven experience in event or activations management

  • Experience managing teams and working with volunteers

  • Have experience in managing budgets

  • Experience with content creation and management of social media profiles

  • Assertive personality, and experience in ensuring adherence to organisational policies and procedures 

  • Excellent presentation skills and project management capability

  • Excellent written and verbal English skills

  • Outgoing and confident, able to network effectively and represent the organisation with professionalism

  • Ability to provide constructive feedback in a timely manner to oneself and team members that contributes to individual and organisational growth. Actively seeks feedback and proactively communicates to cultivate a positive, productive and solution-focused work environment.

  • Must be a flexible and a creative problem solver

  • Must be Cape-Town based

  • Willingness to travel as and when required mostly within the greater Cape Town area, and occasionally other major South African cities.

  • Smart phone with internet access.


  • Proficiency in the Google Suite – Gmail, Google Docs, Google Sheets, as well as Canva

  • Experience working in a non-profit environment or in a field relating to veganism, health, environment, animal rights/welfare or food

  • Fluent in additional official South African languages

  • Experience with Wordpress, MailChimp or other mass-emailing platforms

  • Knowledge of the South African vegan-vegetarian scene and global veg-trends 

  • Corporate experience, especially with the food and plant-based food sector

  • Experience with fundraising 

Benefits of working with us
  • A strong organisational focus on personal development

  • Flexible working hours

  • Become part of a great team and work with us to create a world in which everyone chooses delicious and healthy food that is good for all people, animals, and our planet

Application deadline: open until filled
Start date: as soon as possible
About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. 

ProVeg creates global impact, with offices in 12 countries across four continents and more than 200 employees. 

Data Protection Information for Applicants
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English. If you are applying at ProVeg INT, more Information can be found here, available in German and English.
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