Reports to: Head of International Operations

Department: INT Operations

Location: Remote (ideally in UK, NL, PL, CZ)

Hours: 32-40 h per week

Salary range: depending on experience and location, e.g., £35,000 - £40,000 per annum if UK-based

Project Coordination:

• Advise on project plans including objectives, timelines, tasks, resources, and budget requirements, in collaboration with stakeholders.

• Collaborate with cross-functional teams including corporate engagement, research, policy, communications, fundraising, and operations (including monitoring, evaluation and learning).

• Oversee project activities, ensuring that tasks are completed as scheduled, that project objectives & KPIs are met and that outcome & impact evaluations are conducted.

• Proactively identify, address and solve any roadblocks or issues that may arise during project implementation.

• Collaborate with external stakeholders and coordinate their activities and deliverables, where relevant.

• Monitor project budgets and expenses, ensuring that expenditures align with approved budgets.

Communication:

• Maintain regular and clear communication with project team members, stakeholders, and senior leadership team. Provide timely progress updates, risk assessments, and potential solutions.

• Represent ProVeg at external events, conferences, and meetings, showcasing our organisation's mission, values, and achievements in the field of food sustainability.

• Work with the Grant writer and fundraising team on project funding bids.

Documentation:

• Maintain accurate and up-to-date project documentation, including project plans, progress reports, and lessons learned.

• Provide support with the CRM systems, project management and other tools to optimise project planning, implementation and evaluation.

Continuous improvement: 

• Continually build and improve delivery processes to enable better delivery with less effort.

• Mentor stakeholders on project management best practices.

Required

• Bachelor's degree in business, economics, informatics, operations management, project management, or a related field. A Master's degree in a relevant discipline is a plus.

• 5+ years of experience in international and remote project management, ideally in the non-profit sector.

• Ability and experience working on several projects in parallel is essential.

• Proficiency with project management tools, e.g. Wrike, Google Sheets, Gantt charts.

• Strong knowledge of project management methodologies (Agile, Scrum, Kanban, Waterfall) and techniques.

• Strong analytical and problem-solving skills.

• Flexibility to adapt to changing project requirements and business needs.

• Excellent written and verbal communication skills in English.

• Passion for and commitment to ProVeg's mission.

• ‘Getting it done’ attitude, resourceful and resilient.

• Good negotiation, objection handling, and general interpersonal skills.

Desirable

• PMI, PMP, CSM, Lean Six Sigma, Prince2 or similar project management qualification.

• Knowledge of food systems transformation, and related topics such as agriculture, nutrition, environment, the food sector, marketing and consumers.

• Culturally sensitive with good people management skills.

• Willingness to travel to ProVeg offices and events.

• A strong organisational focus on personal development, with a designated training budget.

• Provision of a work laptop.

• Flexible, trust-based working arrangements and home-office arrangements.

• Career-development support.

• Mindfulness programme - free Headspace account

• We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.

• And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

Application deadline: Open until filled

Start date: Asap

Our Application Procedure

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. Please submit your application in English using our online form, and tell us how you found this job ad. (https://proveg.com/jobs/) Thank you!

The recruitment process includes: 
1.    Online Cognitive Aptitude Test & Personality test + Online interview with People and Culture
3.    Online trial task
4.    Senior Management interview
5.    Final decision