Finance & Operations Coordinator

Festanstellung, Vollzeit · Poland Remote

Role Summary

Are you an organized, detail-oriented professional with a passion for efficiency? Join ProVeg Polska as our Finance & Operations Coordinator and help streamline financial processes and internal operations. If you excel in multitasking, problem-solving, and working independently, this role is for you! Your skills can be a force for good - help us change the world through plant-based and sustainable solutions.

Job Details

Reports to: Country Director, ProVeg Polska
Location: Warsaw (home office)
Hours: Full-time (40h/week)

Responsibilities

Oversee daily financial operations, including budgeting, grant reporting, and cash flow management
Ensure financial compliance, maintain records, and collaborate with our accounting office
Prepare financial reports and assist in invoice management
Support internal operations, including document management, contracts, and team coordination
Facilitate smooth onboarding for new team members and improve internal communication
Plan and conduct team meetings, ensuring task management efficiency
Promote a collaborative and supportive work culture

Qualifications

2+ years of experience in finance, administration, or operations (preferably in a non-profit or international organisation)
Proven experience in budget management, financial reporting, and grant compliance
Native Polish speaker with fluent English proficiency
Strong organisational skills and the ability to manage multiple tasks
Analytical mindset with problem-solving abilities
Ability to work well both independently and as part of a team
Appetite for growth
Strong command of Google Workspace, Asana, Wrike, Slack (or similar tools)
Advanced proficiency in spreadsheets (Excel/Google Sheets), including pivot tables and financial modeling
Passion for ProVeg’s mission and values

Benefits of working with us

Impact-Driven Work: Be part of an international team working toward a sustainable food future
Remote & Flexible: Work from anywhere in Poland with adaptable hours and quarterly team-building meetings in Warsaw
Professional Growth: Dedicated training budget for continuous learning and skill development
Supportive Culture: Work with a passionate, mission-driven team that values collaboration and innovation
Competitive Compensation: Full-time employment contract with a salary of 8,000 PLN gross
Well-being Focus: Access to a mindfulness program and a positive work environment

When?

Application deadline: open until filled
Start date: 1 of April 2025

Further information

Our Application Procedure

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

A general online assessment
A first interview with the People and Culture team
Job-specific online trial assignments
An online interview with the PL Director.

Auf diese Stelle bewerben

About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies.

ProVeg creates global impact, with offices in 14 countries across five continents and more than 220 employees.

Diversity Statement

ProVeg is committed to equal opportunity in employment for all, regardless of ethnic origin, religion, skin color, gender, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of Color, women, individuals with disabilities, members of LGBTQIA+ communities, older adults, refugees, and people living with HIV are explicitly encouraged to apply.

In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment.

In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%.

Data Protection Information for Applicants :
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English.

Rollenzusammenfassung

Infos zur Stelle

Reports to: Country Director, ProVeg Polska
Location: Warsaw (home office)
Hours: Full-time (40h/week)

Aufgaben

Oversee daily financial operations, including budgeting, grant reporting, and cash flow management
Ensure financial compliance, maintain records, and collaborate with our accounting office
Prepare financial reports and assist in invoice management
Support internal operations, including document management, contracts, and team coordination
Facilitate smooth onboarding for new team members and improve internal communication
Plan and conduct team meetings, ensuring task management efficiency
Promote a collaborative and supportive work culture

Anforderungen

2+ years of experience in finance, administration, or operations (preferably in a non-profit or international organisation)
Proven experience in budget management, financial reporting, and grant compliance
Native Polish speaker with fluent English proficiency
Strong organisational skills and the ability to manage multiple tasks
Analytical mindset with problem-solving abilities
Ability to work well both independently and as part of a team
Appetite for growth
Strong command of Google Workspace, Asana, Wrike, Slack (or similar tools)
Advanced proficiency in spreadsheets (Excel/Google Sheets), including pivot tables and financial modeling
Passion for ProVeg’s mission and values

Unser Angebot

Impact-Driven Work: Be part of an international team working toward a sustainable food future
Remote & Flexible: Work from anywhere in Poland with adaptable hours and quarterly team-building meetings in Warsaw
Professional Growth: Dedicated training budget for continuous learning and skill development
Supportive Culture: Work with a passionate, mission-driven team that values collaboration and innovation
Competitive Compensation: Full-time employment contract with a salary of 8,000 PLN gross
Well-being Focus: Access to a mindfulness program and a positive work environment

Wann?

Application deadline: open until filled
Start date: 1 of April 2025

Weitere Informationen

A general online assessment
A first interview with the People and Culture team
Job-specific online trial assignments
An online interview with the PL Director.

Auf diese Stelle bewerben

Über uns

ProVeg International ist eine Ernährungsorganisation, die sich für die Transformation des globalen Ernährungssystems einsetzt. Unsere Mission ist, bis 2040 weltweit 50 % der Tierprodukte durch pflanzliche und kultivierte Nahrungsmittel zu ersetzen.

ProVeg arbeitet mit allen relevanten Akteuren am Übergang zu einem Ernährungssystem, in dem sich alle für genussvolles und gesundes Essen entscheiden, das gut für alle Menschen, Tiere und unseren Planeten ist.

ProVeg hat den „Momentum for Change“-Preis der Vereinten Nationen erhalten und arbeitet eng mit den wichtigsten UN-Organisationen für Ernährung und Umwelt zusammen.

Wir haben den Status eines Ständigen Beobachters der UN-Klimarahmenkonvention (UNFCCC), dem Weltklimarat (IPCC) und des Übereinkommens über die biologische Vielfalt (CBD) sowie beratenden Status beim Wirtschafts- und Sozialrat der Vereinten Nationen (ECOSOC). Zudem sind wir bei der UN-Weltversammlung (UNEA) akkreditiert.

Mit Büros in 14 Ländern auf 5 Kontinenten und mehr als 220 Mitarbeitenden erzielt ProVeg eine globale Wirkung.

Diversity Statement

ProVeg verpflichtet sich zur Chancengleichheit bei der Beschäftigung für alle, unabhängig von ethnischer Herkunft, Religion, Hautfarbe, Geschlecht, Alter, nationaler Herkunft oder Abstammung, Geflüchtetenhintergrund, genetischer Informationen, Behinderung, Familienstand, elterlichem Status, Schwangerschaft, sexueller Orientierung, HIV-Status, Geschlechtsidentität oder Geschlechtsausdruck. People of Colour, Frauen, Menschen mit Behinderung, Mitglieder von LGBTQIA+ Communities, ältere Menschen, Geflüchtete und Menschen die mit HIV leben werden ausdrücklich ermutigt, sich zu bewerben.

Im Jahr 2020 hat ProVeg die Charta der Vielfalt unterzeichnet, eine Selbstverpflichtung und ein Verein, der sich für ein vorurteilsfreies Arbeitsumfeld einsetzt.

Im Jahr 2022 hat ProVeg beim PRIDE Index, dem LGBTIQ+ Diversity Performance Index, 88,1 % erreicht und liegt damit über 20 Prozentpunkte über dem Gesamtdurchschnitt von 67,9 %.

Datenschutzhinweise für Bewerber:innen:
Weitere Informationen über unsere Datenverarbeitung findest du hier:
in German and English.

Auf diese Stelle bewerben

Ihre Bewerbung

Wir freuen uns über Ihr Interesse an ProVeg. Bitte nutzen Sie für die Zusendung Ihrer Bewerbung nur das folgende Formular. Sie können die Fragen auch auf Deutsch beantworten, sofern in der Ausschreibung nicht explizit nach englischen Bewerbungsunterlagen gefragt wurde.