Operations Assistant

Permanent employee, Full-time · Bangalore

Role Summary

We are seeking a dynamic and organized individual to fill the role of Operations Assistant and partially support the staff hiring activities. This role offers a unique opportunity to work closely with the Executive Director while also contributing to the growth of our team through active involvement in the staff hiring process. The successful candidate will possess excellent organizational skills, a keen attention to detail, and the ability to manage multiple responsibilities effectively.

Job Details

Reports to: Executive Director, ProVeg India
Location: Bangalore. Willingness to travel to Andhra and other regions when needed.
Hours: 40 h per week
Salary: 40,000 - 50,000 INR / month

Responsibilities

Provide comprehensive administrative support to the Executive Director, including managing their calendar, scheduling meetings, arranging travel, and handling correspondence.
Prepare and edit reports, presentations, and other documents for internal and external distribution.
Conduct field and online research and gather information as directed by the Executive Director for making informed decisions.
Assist in the preparation of meetings, including agenda creation, document distribution, and minutes recording.
Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.
Coordinate the job posting process on relevant platforms and the company website.
Schedule and coordinate interviews, both in-person and virtual.
Assist in conducting reference checks and background screenings for selected candidates.
Willingness to travel to Andhra when needed.

Qualifications

Required:

Bachelor's degree in any field (exceptional candidates without a degree will also be considered)
Previous operations experience would be beneficial.
Ability to manage time effectively and keen attention to detail.
Ability to work independently, take initiative, and solve problems creatively.
Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.
Fluent in oral and written English.

Benefits of working with us

Salary scales with experience and qualification.
5 weeks of paid holiday.
Provision of work laptop.
Flexible, trust-based working arrangements and home office arrangements.
Strong organisational focus on personal development and designated training budget.
Career-development support.
Mindfulness Programme.
We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.
And last but not least: become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

When?

Application deadline: Open until filled
Start date: As soon as possible

Further information

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. Please submit your application in English using our online form, and tell us how you found this job ad. Thank you!

The recruitment process can include:
1. Online Cognitive Aptitude Test and a Personality Test (30 min)
2. Screening interview with People & Culture team (10 min)
3. Online trial task (1 hour)
4. Interview with Executive Director (1 hour)
5. Final decision

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About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies.

ProVeg creates global impact, with offices in 14 countries across five continents and more than 220 employees.

Diversity Statement

ProVeg is committed to equal opportunity in employment for all, regardless of ethnic origin, religion, skin color, gender, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of Color, women, people with disabilities, members of LGBTQIA+ communities, older adults, neurodivergent people, refugees, and people living with HIV are explicitly encouraged to apply.

In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment.

In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%.

Data Protection Information for Applicants :
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English.

Rollenzusammenfassung

Infos zur Stelle

Aufgaben

Provide comprehensive administrative support to the Executive Director, including managing their calendar, scheduling meetings, arranging travel, and handling correspondence.
Prepare and edit reports, presentations, and other documents for internal and external distribution.
Conduct field and online research and gather information as directed by the Executive Director for making informed decisions.
Assist in the preparation of meetings, including agenda creation, document distribution, and minutes recording.
Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.
Coordinate the job posting process on relevant platforms and the company website.
Schedule and coordinate interviews, both in-person and virtual.
Assist in conducting reference checks and background screenings for selected candidates.
Willingness to travel to Andhra when needed.

Anforderungen

Required:

Bachelor's degree in any field (exceptional candidates without a degree will also be considered)
Previous operations experience would be beneficial.
Ability to manage time effectively and keen attention to detail.
Ability to work independently, take initiative, and solve problems creatively.
Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.
Fluent in oral and written English.

Unser Angebot

Salary scales with experience and qualification.
5 weeks of paid holiday.
Provision of work laptop.
Flexible, trust-based working arrangements and home office arrangements.
Strong organisational focus on personal development and designated training budget.
Career-development support.
Mindfulness Programme.
We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.
And last but not least: become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

Wann?

Application deadline: Open until filled
Start date: As soon as possible

Weitere Informationen

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Über uns

ProVeg International ist eine Ernährungsorganisation, die sich für die Transformation des globalen Ernährungssystems einsetzt. Unsere Mission ist, bis 2040 weltweit 50 % der Tierprodukte durch pflanzliche und kultivierte Nahrungsmittel zu ersetzen.

ProVeg arbeitet mit allen relevanten Akteuren am Übergang zu einem Ernährungssystem, in dem sich alle für genussvolles und gesundes Essen entscheiden, das gut für alle Menschen, Tiere und unseren Planeten ist.

ProVeg hat den „Momentum for Change“-Preis der Vereinten Nationen erhalten und arbeitet eng mit den wichtigsten UN-Organisationen für Ernährung und Umwelt zusammen.

Wir haben den Status eines Ständigen Beobachters der UN-Klimarahmenkonvention (UNFCCC), dem Weltklimarat (IPCC) und des Übereinkommens über die biologische Vielfalt (CBD) sowie beratenden Status beim Wirtschafts- und Sozialrat der Vereinten Nationen (ECOSOC). Zudem sind wir bei der UN-Weltversammlung (UNEA) akkreditiert.

Mit Büros in 14 Ländern auf 5 Kontinenten und mehr als 220 Mitarbeitenden erzielt ProVeg eine globale Wirkung.

Diversity Statement

ProVeg verpflichtet sich zur Chancengleichheit bei der Beschäftigung für alle, unabhängig von ethnischer Herkunft, Religion, Hautfarbe, Geschlecht, Alter, nationaler Herkunft oder Abstammung, Geflüchtetenhintergrund, genetischer Informationen, Behinderung, Familienstand, elterlichem Status, Schwangerschaft, sexueller Orientierung, HIV-Status, Geschlechtsidentität oder Geschlechtsausdruck. People of Colour, Frauen, Menschen mit Behinderung, Mitglieder von LGBTQIA+ Communities, ältere Menschen, neurodivergente Menschen, Geflüchtete und Menschen die mit HIV leben werden ausdrücklich ermutigt, sich zu bewerben.

Im Jahr 2020 hat ProVeg die Charta der Vielfalt unterzeichnet, eine Selbstverpflichtung und ein Verein, der sich für ein vorurteilsfreies Arbeitsumfeld einsetzt.

Im Jahr 2022 hat ProVeg beim PRIDE Index, dem LGBTIQ+ Diversity Performance Index, 88,1 % erreicht und liegt damit über 20 Prozentpunkte über dem Gesamtdurchschnitt von 67,9 %.

Datenschutzhinweise für Bewerber:innen:
Weitere Informationen über unsere Datenverarbeitung findest du hier:
in German and English.

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Your application

We are happy about your interest in ProVeg. Please send us your application using the following form: