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Operations Executive (ProVeg Malaysia)

Permanent employee, Full-time · Malaysia remote
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Role Summary
We are seeking a highly organised, proactive Generalist Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission-driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.
Job Details
Reports to: Country Director, ProVeg Malaysia
Location: Greater Kuala Lumpur region / Hybrid remote
Hours: Full-time (40h/week)
Contract type: 1 year (with possibility for extension)
Salary: RM 3500- 4500 per month depending on experience (based on 1.0 FTE)
Responsibilities
Operational and Administrative Support (70%)
  • Serve as a key communication link between stakeholders, partners, and internal team members.

  • Draft, edit, and distribute internal memos, newsletters, and external press releases.

  • Compile and maintain program activity and operational reports.

  • Support OKR (Objectives and Key Results) tracking and summarise performance data.

  • Monitor project budgets, track expenses, and generate financial reports.

Policy Advocacy and Institutional Engagement (30%)
  • Assist in advancing plant-based dietary policies and sustainable food initiatives.

  • Support the development of partnerships with institutions, encouraging plant-based meal adoption.

  • Assist in organising campaigns, events, and workshops to promote sustainable eating
Qualifications
Required:
  • At least 1-2 years of professional experience in a relevant role (business administration, business operations, 

  • Bachelor’s degree in sustainability, business administration, communications, or a related field.

  • Strong organisational skills with excellent attention to detail.

  • Experience with performance tracking, reporting, and budgeting tools.

  • Excellent written and verbal communication skills in English.

  • Proficient written skills in Malay.

  • Passion for plant-based advocacy and sustainability.

  • Ability to thrive in a dynamic, mission-driven environment.

Preferred:
  • Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.

  • Familiarity with OKR frameworks and financial monitoring systems.
Benefits of working with us
  • Impact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.

  • Growth: We support professional development and encourage internal career progression.

  • Flexibility: Hybrid remote working options (mainly working remote, monthly in-person meetings required) and a results-driven environment.

  • Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.
When?
Application deadline: open until filled
Start date: as soon as possible
Further information
Our Application Procedure


Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

  1. A general online assessment (UCAT, EPP)
  2. Record a video message with a set of defined questions 
  3. An online interview with the MY Director
  4. Optional: Job-specific online trial assignments
Apply for this job
About us

ProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.

ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.

ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. 

ProVeg creates global impact, with offices in 14 countries across five continents and more than 220 employees. 


Diversity Statement

ProVeg is committed to equal opportunity in employment for all, regardless of ethnic origin, religion, skin color, gender, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of Color, women, people with disabilities, members of LGBTQIA+ communities, older adults, neurodivergent people, refugees, and people living with HIV are explicitly encouraged to apply.

In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment.

In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%.


Data Protection Information for Applicants :
More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English.
Rollenzusammenfassung
We are seeking a highly organised, proactive Generalist Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission-driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.
Infos zur Stelle
Reports to: Country Director, ProVeg Malaysia
Location: Greater Kuala Lumpur region / Hybrid remote
Hours: Full-time (40h/week)
Contract type: 1 year (with possibility for extension)
Salary: RM 3500- 4500 per month depending on experience (based on 1.0 FTE)
Aufgaben
Operational and Administrative Support (70%)
  • Serve as a key communication link between stakeholders, partners, and internal team members.

  • Draft, edit, and distribute internal memos, newsletters, and external press releases.

  • Compile and maintain program activity and operational reports.

  • Support OKR (Objectives and Key Results) tracking and summarise performance data.

  • Monitor project budgets, track expenses, and generate financial reports.

Policy Advocacy and Institutional Engagement (30%)
  • Assist in advancing plant-based dietary policies and sustainable food initiatives.

  • Support the development of partnerships with institutions, encouraging plant-based meal adoption.

  • Assist in organising campaigns, events, and workshops to promote sustainable eating
Anforderungen
Required:
  • At least 1-2 years of professional experience in a relevant role (business administration, business operations, 

  • Bachelor’s degree in sustainability, business administration, communications, or a related field.

  • Strong organisational skills with excellent attention to detail.

  • Experience with performance tracking, reporting, and budgeting tools.

  • Excellent written and verbal communication skills in English.

  • Proficient written skills in Malay.

  • Passion for plant-based advocacy and sustainability.

  • Ability to thrive in a dynamic, mission-driven environment.

Preferred:
  • Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.

  • Familiarity with OKR frameworks and financial monitoring systems.
Unser Angebot
  • Impact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.

  • Growth: We support professional development and encourage internal career progression.

  • Flexibility: Hybrid remote working options (mainly working remote, monthly in-person meetings required) and a results-driven environment.

  • Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.
Wann?
Application deadline: open until filled
Start date: as soon as possible
Weitere Informationen
Our Application Procedure


Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

  1. A general online assessment (UCAT, EPP)
  2. Record a video message with a set of defined questions 
  3. An online interview with the MY Director
  4. Optional: Job-specific online trial assignments
Apply for this job
Über uns

ProVeg International ist eine Ernährungsorganisation, die sich für die Transformation des globalen Ernährungssystems einsetzt. Unsere Mission ist, bis 2040 weltweit 50 % der Tierprodukte durch pflanzliche und kultivierte Nahrungsmittel zu ersetzen.

ProVeg arbeitet mit allen relevanten Akteuren am Übergang zu einem Ernährungssystem, in dem sich alle für genussvolles und gesundes Essen entscheiden, das gut für alle Menschen, Tiere und unseren Planeten ist.

ProVeg hat den „Momentum for Change“-Preis der Vereinten Nationen erhalten und arbeitet eng mit den wichtigsten UN-Organisationen für Ernährung und Umwelt zusammen.

Wir haben den Status eines Ständigen Beobachters der UN-Klimarahmenkonvention (UNFCCC), dem Weltklimarat (IPCC) und des Übereinkommens über die biologische Vielfalt (CBD) sowie beratenden Status beim Wirtschafts- und Sozialrat der Vereinten Nationen (ECOSOC). Zudem sind wir bei der UN-Weltversammlung (UNEA) akkreditiert.

Mit Büros in 14 Ländern auf 5 Kontinenten und mehr als 220 Mitarbeitenden erzielt ProVeg eine globale Wirkung. 

Diversity Statement

ProVeg verpflichtet sich zur Chancengleichheit bei der Beschäftigung für alle, unabhängig von ethnischer Herkunft, Religion, Hautfarbe, Geschlecht, Alter, nationaler Herkunft oder Abstammung, Geflüchtetenhintergrund, genetischer Informationen, Behinderung, Familienstand, elterlichem Status, Schwangerschaft, sexueller Orientierung, HIV-Status, Geschlechtsidentität oder Geschlechtsausdruck. People of Colour, Frauen, Menschen mit Behinderung, Mitglieder von LGBTQIA+ Communities, ältere Menschen, neurodivergente Menschen, Geflüchtete und Menschen die mit HIV leben werden ausdrücklich ermutigt, sich zu bewerben. 

Im Jahr 2020 hat ProVeg die Charta der Vielfalt unterzeichnet, eine Selbstverpflichtung und ein Verein, der sich für ein vorurteilsfreies Arbeitsumfeld einsetzt. 

Im Jahr 2022 hat ProVeg beim PRIDE Index, dem LGBTIQ+ Diversity Performance Index, 88,1 % erreicht und liegt damit über 20 Prozentpunkte über dem Gesamtdurchschnitt von 67,9 %. 


Datenschutzhinweise für Bewerber:innen:
Weitere Informationen über unsere Datenverarbeitung findest du hier: 
in German and English.

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